Microsoft Copilot Now Works With Gmail and Google Calendar

If your business uses a mix of Microsoft and Google tools, you already know the frustration. Emails live in one system. Calendars live in another. Files are spread across platforms. Finding one piece of information often means jumping between apps and losing momentum.

Microsoft is starting to remove that friction.

With a recent Windows update, Copilot can now connect to Gmail and Google Calendar, alongside Microsoft services like Outlook, OneDrive, and Microsoft 365. When enabled, this allows Copilot to work across both ecosystems instead of being locked into just one.

What this means for your day to day work

Once connected, Copilot can help you search emails, check schedules, and answer questions using information from both Google and Microsoft accounts.

For example, you can ask when you last emailed a client, even if the message lives in Gmail. You can also ask Copilot to review availability across Outlook and Google Calendar so meetings are scheduled correctly the first time.

This removes duplicate effort and helps prevent missed messages or double bookings. For busy teams, those small time savings add up quickly.

More than search and scheduling

Copilot is also becoming a practical creation tool. You can ask it to turn notes into a Word document, build a presentation, or generate a formatted PDF without opening extra applications.

Longer responses now include an export option, making it easy to move Copilot’s output directly into the format you need. That means less copying and pasting and more time spent on meaningful work.

You stay in control of access

Connecting Copilot to Gmail or Google Calendar is optional. You decide which accounts it can access, and permissions can be changed or removed at any time. If you prefer to keep systems separate, Copilot will continue working only within Microsoft tools.

Microsoft has also stated that your connected data is not used to train its AI models, which is an important consideration for businesses that take privacy seriously.

Why this matters for businesses

Many organizations already operate in a mixed environment. Sales teams may rely on Gmail, while operations or leadership use Microsoft 365. This update helps bridge that gap without forcing a full platform switch.

It is a clear sign of where Microsoft is heading. Fewer disconnected tools. Less app switching. Better use of AI to support real productivity.

If your team is already exploring Copilot or considering AI tools to reduce busywork, this update makes Copilot far more useful in the real world.

Need help deciding if Copilot is right for your business?

We help organizations assess, deploy, and manage Microsoft Copilot securely and effectively so it delivers real value without added risk.

Contact us today to see how Copilot can fit into your business workflows.